What Is a Document Management System?

What Is a Document Management System?


Document management systems are electronic filing cabinets that provide a framework for organizing all digital and paper documents. These systems work in tandem with scanners, which convert paper documents into digital versions. Through sophisticated search engines, document management systems allow for quick access to any document or file. Document management systems range in size and scope from small, standalone systems to large scale enterprise-wide configurations serving a global audience. These systems help businesses organize all of their paper and digital files in one central location, where everyone in the office has access.

Whether it is printing, copying, faxing or scanning, documentation is a fundamental requirement in business. As an extension of your data network, digital copiers enhance the flow of information and provide documented business proof. Because of this, having an integrated system that connects all your digital and electronic needs is crucial to the smooth operations of your business. At TOPS, we offer a complete line of color and B&W office multi-function printers, delivering advanced features to print, copy, scan and fax all in one. We pride ourselves on our superior customer service and with our highly trained service technicians, deliver solutions that help your business perform at peak efficiency.


Our Trusted Sales and Support staff are accredited annually by all of our partners and provide a service that takes the stress out of managing the workflow of your electronic data as well as your printing costs. So, before you purchase or lease a new copier, let us give you a free, second opinion.

For more information on document management solutions, contact us today.

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